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Frequently Asked Questions - Inventory Control

  • Is ORDERS Plus a Real-Time Inventory System?

      Yes.  Items are committed immediately when added to a Sales Order, removed when shipped and added when received.  ORDERS Plus also supports partial shipments and receipts.

  • Can ORDERS Plus Manage a Virtual Inventory?

      Yes, Inventory Items can be defined as Non-Stock Items and then as an order is taken for a Non-Stock Item, a Purchase Order can be automatically created.

  • Can ORDERS Plus Manage a Just In Time Inventory?

      Yes, if your company wants to purchase inventory based upon current requirements, yet keep no additional stock, the ORDERS Plus Automatic Stock Purchasing feature in conjunction with the setup of a stock inventory item will allow for a Just In Time Inventory model to be managed.

  • Can We Automatically Generate Purchase Orders to Replenish Stock Items?

      Yes.  ORDERS Plus supports the ability to Automatically Generate Purchase Orders for Stock Items based upon the Inventory Items specific re-order points and amounts.  Once the Purchase Orders are generated, the user can make any additional changes and email the purchase orders directly from within ORDERS Plus.

  • Does ORDERS Plus Support Manufacturing?

      Yes.  The ORDERS Plus Manufacturing and Production Order module allows for complete inventory automation and cost accounting for items that are manufactured with no more than 99 sub-assemblies.  Not only does ORDERS Plus support made-to-stock, but also made-to-order by allowing certain production activities to be started directly from the time of order entry.  ORDERS Plus best manages production in which it does not take months to get materials in and subsequently months to build the finished good.  Companies that have such long lead times require the resource planning timelines of a much more expensive MRP system.  Select Here for more information about our Manufacturing and Production system.

  • Can We Make Adjustments to Actual Inventory and Labor Used After Production?

      Yes.  Prior to Completing the Production Order, you can make adjustments to the actual quantities used of a raw material and/or labor to compensate for overage and underage.

  • Does ORDERS Plus Support Inventory Kits?

      Yes.  The ORDERS Plus Manufacturing and Production Order module supports the ability to define a single inventory item that consists of other inventory items that make-up a kit.  When the Kit Item is ordered and subsequently shipped, inventory adjustments are automatically made to the individual items of the kit.

  • How Many Vendors Can Be Setup For A Single Inventory Item?

      Unlimited.  ORDERS Plus supports the ability to define an unlimited amount of vendors for an inventory item.  ORDERS Plus also tracks the Vendor's Item# and Cost of the item.  When a user receives an item from a Purchase Order, the Vendor Item# and Cost is automatically added to the Vendor Listing of an Inventory Item.

  • How Many Different Pricing Schema's Can ORDERS Plus Support?

      Virtually Unlimited.  By default, an Inventory Item can have 6 different Selling Prices that can be either manually defined or automatically calculated based upon either percentage markup from cost, discount off list price or quantity price based.  Every Customer has a default Price Level Code that directly coordinates to one of the 6 different prices defined for an inventory item (excluding qty based priced items).

      If that's not enough, you can add our Customer Special/Contract Pricing module to define either a specific selling price for a specific inventory item or a specific markup or markdown for a group of inventory items.

  • Can ORDERS Plus Email Purchase Orders?

      Yes, ORDERS Plus is designed to work with Microsoft Outlook and can easily email purchase orders to your vendor.  A simple click of the mouse will automatically generate an Email for Vendor and attach the Purchase Order as a PDF document to the email.  You can add any comments and press the send button.  It's as easy as 1, 2, 3.

  • How Many Inventory Item Characters Are Supported?

      ORDERS Plus Supports up to 20 Alpha-Numeric Characters for an Inventory Item#.

  • How Many Inventory Item Description Characters Are Supported?

      ORDERS Plus supports up to 400 Alpha-Numeric Characters for an Inventory Item's Description.

  • Can Users Check Inventory Availability and Pricing without entering the Inventory module?

      Yes, ORDERS Plus has a Stock Check button available on every screen in the system.  This provides immediate response to your customer while on the phone.  Items can be located by either partial match to the Item#, Vendor Item# Cross Referencing or 3 Level Relational Categories.  Complete descriptions, pricing and ability to view related documentation is available with a simple click of the mouse.

  • Can Vendor Pricing Be Imported Into ORDERS Plus?

      Yes, our Update Pricing feature is designed to provide an easy method of updating the cost each and retail price or list price fields contained on an inventory item record using an ASCII file.

      This feature is perfect for companies that base their inventory system on manufacturers they represent. When the manufacturer has any price changes, they simply send this data on diskette and you can use this feature to update ORDERS Plus inventory with the new pricing.

  • Can Physical Inventory Counts Collected Using a Hand Held Data Collector Be Imported?

      Yes, Physical Inventory Counts can be imported to update the current On Hand amount of an inventory item using an ASCII file.  Complete auditing and adjustment details can also be displayed on screen or via report.

  • Does ORDERS Plus Support Multiple Warehouses?

      Yes, ORDERS Plus provides the management of inventory items located in different locations. Each inventory item stocked at a different location will have a separate inventory record. ORDERS Plus designates the separate warehouse locations by adding a two-digit extension to the inventory item record.  When a new inventory record is created, you will be prompted to select the warehouse location. Upon selecting the warehouse, the two-digit extension is added to the part number. Example: WIDGET-01 where 01 might represent a warehouse in Chicago, IL. If your company has many different warehouses, this functionality may not be preferred since there is a unique inventory record for each location.  Much more expensive systems use a different approach in which a single inventory record exists with the respective quantities for each location.

  • Does ORDERS Plus Support Cross Matrix Inventory?

      Depends, ORDERS Plus does not support a classic cross-matrix inventory typically associated with clothing products in which a style, size and color matrix is represented on each inventory record.  ORDERS Plus does have the ability to setup inventory items with different categories and add line items based upon those categories.  Meaning, when adding line items to an order, one could select a STYLE, SIZE and COLOR category to select the correct inventory item.  However, each variation would represent a unique line item on the order.  This works fine for small, specialty manufacturers in which their product line is not large and diverse.  If your company distributes 100% clothing products only, a Cross Matrix Inventory would be required and thus, ORDERS Plus is not the correct choice for that application.





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