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Phone: 800.764.4272 |
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Fax: 800.340.9239 |
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Integrated Financials - Accounts Payable
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The BusinessWorks Gold Accounts Payable module
efficiently manages your company’s expenditures, saving you time and money.
This advanced module stores, sorts and organizes vendor information and
transactions.
The Accounts Payable module then uses the information to
produce a wide range of reports including graphical reports, which present
you with three dimensional representations of your purchase history and much more.
In addition, the Accounts Payable module saves
you valuable time by dating your open invoices so you can easily
discern how old they are, displaying the amount of cash needed
to pay the invoices, and suggesting the best day to pay each
invoice.
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You can also use Accounts Payable to take
advantage of any early-payment discounts offered to your company. The module
can be set up to make automated invoice payments prior to the discount
expiration dates, saving you money. And when you set up cash accounts
in Cash Management, the Accounts Payable module updates these accounts with
check information so you can accurately reconcile your accounts.
General Features
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Provides current and calculated balances for all A/P
cash accounts
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Provides instant inquiry of vendor information
including invoices, debit memos, credit memos and application of open credits while in any
processing option
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Permits vendor information to be imported from a
text file
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Allows importing of invoices and adjustments
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Accounts payable information can be exported using
over 30 different formats including Lotus 1-2-3®, dBASE, Comma-Separated
Variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others
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Automatically posts to general ledger
Maintenance Features
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G/L expense, accounts payable and discount accounts
can be defined on a vendor-by-vendor basis
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Optionally includes credit detail on accounts
payable checks
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Optionally prints one check for each invoice paid
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Supports printing checks on a dot matrix or laser
printer
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Allows flexible payment terms, including number of
days, day of month, end of month and end of next month
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Payment terms can be maintained and assigned to a
vendor or determined during invoice entry
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ü
General Ledger |
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Accounts Receivable |
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Accounts Payable |
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Payroll |
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ð
General Ledger |
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ð
Accounts
Receivable |
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ð
Payroll | | | | | | | | | | | | | | | | | | | | |
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Processing Features
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Provides full bank reconciliation that includes the
ability to clear a range of checks
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Tracks credit card purchases and purchase history
when a credit card is used to pay a vendor.
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Lets specific vendors and/or invoices be placed on
payment hold
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Allows automatic distribution of invoices to
multiple accounts via expense allocation tables
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Tracks discount dates, amounts and due dates
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Ability to set up recurring accounts payable
invoices
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Tracks vendor credits as open credits or as negative
invoices
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Prepaid invoices can be entered with check
information
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Allows invoices to be automatically or manually
selected for payment
Checks
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Allows partial payment of invoices
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Allows entry of handwritten checks
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Enter a manual check as voided in one step
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Generates checks with either detailed or summary
payment stubs
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Allows check printing for vendors and non-vendors
without posting an invoice
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Tracks wasted checks
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Allows checks to be voided individually or as part
of a range
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Non-vendor checks may be reprinted
Reporting Capabilities
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Prints 1099 MISC forms
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Aging periods are user-defined
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Aging and open invoice reports can be produced
"as of" any date
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Prints the aging report by invoice date or due date
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©2012 Business Systems of America, Inc. All Rights Reserved.
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