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Fax: 800.340.9239 |
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| Integrated Financials - Accounts Payable |  | The BusinessWorks Gold Accounts Payable module efficiently manages your company’s expenditures, saving you time and money. This advanced module stores, sorts and organizes vendor information and transactions. The Accounts Payable module then uses the information to produce a wide range of reports including graphical reports, which present you with three dimensional representations of your purchase history and much more. In addition, the Accounts Payable module saves you valuable time by dating your open invoices so you can easily discern how old they are, displaying the amount of cash needed to pay the invoices, and suggesting the best day to pay each invoice. |
You can also use Accounts Payable to take advantage of any early-payment discounts offered to your company. The module can be set up to make automated invoice payments prior to the discount expiration dates, saving you money. And when you set up cash accounts in Cash Management, the Accounts Payable module updates these accounts with check information so you can accurately reconcile your accounts. General Features Provides current and calculated balances for all A/P cash accounts Provides instant inquiry of vendor information including invoices, debit memos, credit memos and application of open credits while in any processing option Permits vendor information to be imported from a text file Allows importing of invoices and adjustments Accounts payable information can be exported using over 30 different formats including Lotus 1-2-3®, dBASE, Comma-Separated Variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others Automatically posts to general ledger
Maintenance Features G/L expense, accounts payable and discount accounts can be defined on a vendor-by-vendor basis Optionally includes credit detail on accounts payable checks Optionally prints one check for each invoice paid Supports printing checks on a dot matrix or laser printer Allows flexible payment terms, including number of days, day of month, end of month and end of next month Payment terms can be maintained and assigned to a vendor or determined during invoice entry
| | | ü General Ledger | | ü Accounts Receivable | | ü Accounts Payable | | ü Payroll | | | ð General Ledger | | ð Accounts Receivable | | ð Payroll | | | | | | | | | | | | | | | | | | | | |
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| Processing Features Provides full bank reconciliation that includes the ability to clear a range of checks Tracks credit card purchases and purchase history when a credit card is used to pay a vendor. Lets specific vendors and/or invoices be placed on payment hold Allows automatic distribution of invoices to multiple accounts via expense allocation tables Tracks discount dates, amounts and due dates Ability to set up recurring accounts payable invoices Tracks vendor credits as open credits or as negative invoices Prepaid invoices can be entered with check information Allows invoices to be automatically or manually selected for payment
Checks Allows partial payment of invoices Allows entry of handwritten checks Enter a manual check as voided in one step Generates checks with either detailed or summary payment stubs Allows check printing for vendors and non-vendors without posting an invoice Tracks wasted checks Allows checks to be voided individually or as part of a range Non-vendor checks may be reprinted
Reporting Capabilities Prints 1099 MISC forms Aging periods are user-defined Aging and open invoice reports can be produced "as of" any date Prints the aging report by invoice date or due date
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