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| Integrated Financials - Accounts Receivable |  | The BusinessWorks Gold Accounts Receivable module provides an efficient and reliable means of managing your entire receivables process. From credit management to sales analysis, this powerful module provides your organization with extensive information and reporting features to make quicker business decisions. You will also be able to automatically prepare customer statements on demand. Plus, with a series of additional time-saving features and reporting options, the Accounts Receivables module streamlines your entire receivables process. |
General Features You can easily locate a customer by knowing an invoice number only. This is beneficial when you receive a payment but the name on the check doesn’t match the customer names in accounts receivable. Customer information, standard items and invoices can be imported from a text file Accounts Receivable information can be exported using over 30 different formats including Lotus 1-2-3, dBASE, comma-separated variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others Automatically posts to the General Ledger module
Maintenance Features Tracks customers' open credits and deposits Customer categories permit classification of customers for reports and operations on selected customer groups Customers can be placed on credit hold Provides instant inquiry of customer information including: invoices, credit memos, debit memos, payments, application of open credits and application of deposits Tracks cash sales Tracks invoice discount dates and amounts, and due dates Tracks sales by customer, sales representative and sales account Provides a list of standard items for commonly billed items and services Alerts you when a customer exceeds credit limit Allows finance charge rates to be assigned on a customer by customer basis or allows you to use system defaults
| | | ü General Ledger | | ü Accounts Receivable | | ü Accounts Payable | | ü Payroll | | | ð General Ledger | | ð Accounts Payable | | ð Payroll | | | | | | | | | | | | | | | | | | | | |
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| Processing Features Offers the ability to print and reprint credit memos and debit memos Invoice description and terms can be easily modified at any time Offers instant inquiry of all transactions affecting an invoice as well as the sales account to which the invoice was posted Open credits and deposits can be applied to invoices, finance charges or as cash refunds Individual payments can be grouped into bank deposits Accepts payments, deposit applications and open credit applications at time of invoicing Allows the write off of balances during cash posting Allows previously entered cash postings to be voided Recurring invoices can be posted on a monthly, bimonthly, quarterly, semiannual or annual basis Allows comments, miscellaneous charges and labor charges on invoices Allows sales tax application on a line-by-line basis Early payment discount calculation can optionally exclude tax and/or freight amounts Can provide automatic calculation of sales tax on credit memos Calculates finance charges and allows recalculation later in the same month Provides both balance forward and open item statement formats on a customer by customer basis with optional aging information Customer statements can be previewed on the screen at any time
Reporting Capabilities User-defined aging periods Prints the aging report by invoice date or due date Allows the aging and open invoice reports to be run with an "as of" date Payment analysis report shows history of average days to pay Sales analysis (commission) report can be based on paid invoices Reports can be sorted by customer ID, name or sales representative Provides cash flow projections based on customers' payment history
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